Tampa Community Association Management, Hillsborough, Pinellas, Pasco and Hernando, Condo, HOA, CO-OP, real estate, property community, landscape, accounting, commercial real estate, association, property , management, manager, condo, residential, realty, facility management, managers, real estate management, landlord, estoppel, retail centers, residential property, office parks,

ACCOUNTING

Accounts Payable (A/P) This is the person who works with the Manager, Treasurer and the Bookkeeper assigned to your property to make sure invoices are paid on time and that the information on the invoice is up-to-date. We take pride in our accounts payable, in that many items have been put on auto-debit to avoid late fees to our clients. We customize the chart of accounts for each property we manage and your invoices are coded to your specific chart. At no time will funds be “co-mingled” as clearly defined by Florida Statute. See the enclosed sample financial for a customized chart of accounts.

The A/P staff member generates the checks, calls the designated Director to advise the checks are available to be signed and process them into the mail to the vendor.

Accounts Receivable (A/R) This is the person who collects the maintenance fees and sends out the delinquency letters. The A/R staff member works with your Association’s chosen attorney to file liens when necessary.

Qualified Property Management, Inc. will effectively collect and record all fees due and payable to the association. We follow up on past due accounts, working with the homeowner from time to time to aid them in getting caught up with their payments. If an account becomes 30 to 60 days past due, with Board approval, we will file a lien against the unit. The lien process would be handled through the association’s attorney. All collection procedures used are in accordance with Florida Statutes.

Bookkeepers: The Bookkeeper generates your monthly financial statement. Each Manager is required to provide the bookkeeper with a list of his/her board meeting dates and it is from this calendar that the bookkeeper generates the financial. We strive to make sure that you obtain your financial a few days before your meeting in case you have questions. Our goal is for you to have accurate and timely information to allow the board to make prudent decisions at your board meeting.

Your assigned Bookkeeper works with the Manager, Treasurer and/or Budget Committee Chairman or the Association’s assigned CPA, for the following:

BUDGET PREPARATION

FINANCIAL SERVICES – CD or LOANS

SPECIAL ASSESSMENT NEEDS

YEAR END REQUIREMENTS

YEARLY TAX PREPARATION

MONTHLY FINANCIAL REPORTS

Monthly Financial Reports: Our financial reports are completely detailed in order for the Board of Directors and unit owners to see where their monthly assessments are being spent. This computerized report includes data on both accounts receivable and payable. It reviews the previous month’s expenditures including a year to date summary. This report shows you exactly where the association stands according to the budget figures for the year. See sample financial statement.

Budgets: The foundation of your financial needs is your current budget. Your assigned Bookkeeper will work with your Manager to review your past budget and research and revise your Reserve accounts towards presenting the first draft of a new budget each fall. This will bring the accounts up to date and show the real financial picture of your association. This process is mandatory in order to ensure expense control.

The Challenge
As a board member of a Condominium, Co-op or Homeowners' Association, you have a tremendous responsibility - to protect the property value of your community, while keeping your operating expenses at a minimum. Finding ways to reduce expenses is difficult, especially when rising labor and material costs are pushing overhead costs higher. And attempting to become familiar with all facets of Association management, from maintenance of common property to changes in the legal environment, is a full-time job in itself.

What's the solution?
Selecting a property management company that will work with you to develop a management program tailored to your Association's needs, and that is committed to your satisfaction.

The Solution Qualified was founded in 1991 to handle the complex range of services required by the growing number of community associations in West Central Florida. Today, Qualified is one of the largest companies in our area. We are headquartered in New Port Richey, Florida and have a 2nd location in the Southern Pinellas area.

Qualified Property Management, Inc., a member of the Community Associations Institute, is a full service professional property management organization, dedicated to serving the needs of our Condominium, Co-op and Homeowners' Association clients on the Florida Suncoast. We currently serve Communities all throughout Hillsborough, Pinellas, Pasco and Hernando Counties.

We act as an agent for the Association's Board of Directors, or for a Developer or Builder beginning a community project, and offer complete servicing in administration, financial management, and property maintenance.

Qualified's staff of professionally certified managers has helped Association Boards of Directors maintain the beauty and value of their communities, while also helping them to customize management programs to create a true sense of community and neighborliness.

Experience the difference, and Make A Qualified Choice For Your Association!